W-04 · Make.com · Xero API
Finished Tasks That Reach the Books on Their Own
Make.com integration syncing completed Asana tasks to Xero invoices and Google Sheets every 15 minutes.
Problem
Every time a task was completed in Asana, someone had to manually log the corresponding financial data in Xero and update the spreadsheet. It was repetitive, error-prone, and time-consuming.
Approach
Built an automated integration on Make.com that runs every 15 minutes. When a task is marked complete in Asana, the system makes an API call to Xero, routes the data through two branches: Branch 1 iterates through records and logs them to Google Sheets, Branch 2 aggregates the data, uploads an attachment back to Asana, and clears the sheet range for the next run. Fully automated, fully hands-free.
Outcome
Financial data is always up to date without anyone manually entering it. The system runs every 15 minutes in the background, silent, accurate, and reliable.
Make.com / Asana / Xero API / Google Sheets
Carlos Chiu, AI Automation & Enablement Specialist: all work